The biggest enemy of event attendance isn't a lack of interest—it's friction. Making someone manually type your event details into their calendar is a huge point of friction. They might forget, make a typo, or just not bother.

An Event QR Code solves this instantly. By letting users add your event to their calendar with a single scan, you capture their commitment in the moment. This dramatically increases the chances they'll remember and actually attend. It's a simple hack to turn passive interest into an active calendar entry.

What is an Event (vCalendar) QR Code?

An Event QR Code is a specific type of code that stores event details (Title, Location, Start Time, End Time) in a universal format called vCalendar (.vcs).

When a smartphone scans this, it doesn't just open a website. It recognizes the data as a calendar event and prompts the user to "Add to Calendar." With one tap, the event is saved directly into their native calendar app (Google Calendar, Apple Calendar, etc.), complete with all the details you provided.

How to Create a Calendar QR Code for Free

Using our free Event QR Code generator is straightforward. To ensure the best results, fill out the fields clearly:

  • Event Title: Be clear and concise (e.g., "Product Launch Party" or "Sarah's Wedding").
  • Location: Add the venue name or full address. For virtual events, you can simply write "Zoom" or "Online."
  • Start Time & End Time: Select the date and time. If you don't set an end time, most calendars will default to a 1-hour duration.
  • Description (Optional): Add a short note, agenda, or a reminder (e.g., "Agenda: Review Q4 goals").

The code is generated instantly in your browser and is 100% free and secure. Your event details are never stored on our servers.

Best Uses for an Event QR Code

Event QR codes are perfect for any physical marketing materials related to a specific date and time.

"Don't just link to your event webpage—let them save the date. A URL QR Code is for *information*; an Event QR Code is for *action*."
  • Invitations: Add a "Scan to Save the Date" QR code to wedding, party, or corporate invitations.
  • Posters & Flyers: Put one on a poster for a concert, community meeting, or a store sale.
  • Presentation Slides: End your presentation with a slide containing a QR code for your next webinar or meeting.
  • Networking: Combine this with a vCard QR Code on your business card to share both your contact info and your next big event.
  • Venue Directions: While this tool includes a "Location" field, for complex directions you might prefer a dedicated Google Maps Location QR Code.